Purchase Orders

From vendor selection to received stock — one connected purchasing workflow.

Most businesses manage purchasing in a spreadsheet or a separate tool with no connection to their inventory or warehouse systems. HieCOR connects vendor terms, catalog-based order building, shipping logistics, document control, receiving, and AI-powered replenishment in one platform your purchasing and warehouse teams share.

See a 30-minute demo Explore the platform ↓

No commitment required · US-based implementation team

Auto

vendor terms, lead time, and PO number pre-populated

no manual setup — everything flows from the vendor record

Live

total PO amount as each line item is added

subtotal, volume discounts, freight, and total — always current

1 click

from issued PO to on-open-PO inventory updated

warehouse sees inbound stock before it arrives

Daily

AI purchasing recommendations every morning

below-minimum items, overdue POs, vendor risks ranked by urgency

Built for purchasing teams connected to inventory, warehouse, and fulfillment operations

Appliance retail & serviceFurniture retailMattress & beddingEquipment sales & serviceHVAC parts & supplyAppliance repair partsMulti-location retailService business parts

Auto

vendor terms and lead time pre-populated per PO

no manual vendor setup for every order

Real-time

on-hand inventory updated at PO receipt

every channel synced the moment receiving is posted

45 days

average time from contract to go-live

US-based implementation team included

Daily

AI replenishment and purchasing insights

below-minimum, overdue POs, volume discount opportunities

Purchase Order Lifecycle

From vendor selection to received stock — one connected purchasing workflow.

Purchasing operations break when vendor terms, order building, logistics, approvals, and receiving live in different systems. HieCOR connects every step from vendor selection through AI-optimized replenishment in one platform.

app.hiecor.com / purchasing / create-po

1Select

Start every purchase order with the right vendor and terms.

Select the vendor from your supplier list and HieCOR pre-populates payment terms, vendor contact, and delivery expectations from the vendor record. PO number is auto-generated. Expected delivery date is set based on lead time. Your purchasing team starts every order with the context they need — not a blank form.

AutoPO number, vendor terms, and delivery date populatedVendor payment terms, lead time, and delivery expectations pre-filled from the supplier record — no manual setup per order.

✓Vendor selection from pre-configured supplier list
✓Payment terms (Net 30, Net 60, standard agreement) pre-populated
✓PO number auto-generated with no manual entry
✓Expected delivery date calculated from vendor lead time

See it in action Explore Purchase Orders →

app.hiecor.com / purchasing / create-po

2Configure

Set shipping logistics before a single line item is added.

Before building the order, your team specifies whether it ships to an internal warehouse facility or drops directly to a customer, selects the receiving location, sets the shipping method, and confirms the FOB point. Every logistics decision is made upfront — and tied to the PO — so your warehouse team knows exactly what to expect and when.

1 screenShipping destination, method, FOB, and facility configuredInternal warehouse or dropship-to-customer, receiving facility, freight method, and FOB point — all set before ordering begins.

✓Internal warehouse or dropship-to-customer destination choice
✓Receiving facility selection by location (PHX-01, etc.)
✓Shipping method — LTL, parcel, vendor delivery — configured per PO
✓FOB point set (origin or destination) for cost responsibility clarity

See it in action Explore Warehouse Management →

app.hiecor.com / purchasing / create-po

3Build

Build the order from the vendor catalog — quantities, costs, totals.

Search the vendor's catalog by SKU or product name, add line items, set order quantities, confirm unit cost, and review extended totals — all in one order view. Volume discounts apply automatically. Estimated freight cost is included in the PO total. Vendor instructions and internal notes are attached before the order is issued.

LiveTotal PO amount calculated as each line item is addedSubtotal, volume discounts, freight cost, and total PO amount updated in real time as the order is built — no spreadsheet needed.

✓Vendor catalog search by SKU or product name
✓Line item quantities and unit cost reviewed per item
✓Volume discount applied automatically based on vendor terms
✓Estimated freight cost included in total PO calculation

See it in action Explore Inventory Management →

app.hiecor.com / inventory / product-record

4Approve

Issue, save, or distribute the PO with full document control.

Review the complete purchase order — vendor, terms, logistics, line items, discounts, freight, and total — then issue, save as draft, download as PDF, or print. Approved POs flow directly to the warehouse receiving queue. The associated inventory records update with on-open-PO quantities the moment the PO is issued — no manual update required.

1 clickFrom approved PO to inventory on-open-PO quantity updatedIssued PO updates inventory records with on-open-PO quantity instantly — warehouse team sees inbound stock before it arrives.

✓Issue, save as draft, download PDF, or print from one screen
✓On-open-PO quantity updated on inventory records at issuance
✓PO flows to warehouse receiving queue automatically
✓Purchasing rules — reorder point, restock level — visible on the item record

See it in action Explore Warehouse Receiving →

app.hiecor.com / fulfillment / order-detail

5Receive

Receive against the PO and update inventory in one motion.

When the shipment arrives, your receiving team pulls up the open PO, confirms quantities line by line, flags any short-ships or overages, and posts the receipt. On-hand inventory updates across every connected channel in real time. The PO status closes. The inventory transaction log records every receipt detail with user, timestamp, and quantity.

Real-timeOn-hand inventory updated the moment receiving is postedPO receipt updates on-hand across POS, eCommerce, and marketplace simultaneously — no batch processing, no end-of-day update.

✓Receive against open PO line by line
✓Short-ship and overage flagging with reason code
✓On-hand inventory updates in real time across every channel
✓Receipt logged with user, timestamp, and linked PO number

See it in action Explore Inventory Receiving →

app.hiecor.com / service / field-evaluation

6Optimize

Let AI surface the purchasing decisions your team would miss.

HieCOR AI monitors your inventory positions, open PO pipeline, vendor lead times, and sales velocity to surface purchasing opportunities before they become stockout problems. Your purchasing team starts every day with a ranked action list — what to order, from which vendor, in what quantity, and when — not a manual inventory audit.

DailyAI purchasing recommendations every morningBelow-minimum items, overdue PO receipts, vendor lead time risks, and volume discount opportunities surfaced daily — ranked by urgency.

✓Below-minimum stock with AI-recommended order quantities
✓Overdue PO receipts flagged before they affect fulfillment
✓Volume discount opportunities identified across upcoming orders
✓Vendor lead time risk alerts before stockout occurs

See it in action Meet Alex, your Inventory AI →

Core Capabilities

Built for purchasing teams that need more than a basic PO form.

HieCOR connects vendor management, order building, shipping logistics, document control, receiving readiness, and AI-powered replenishment in one purchasing operating system.

🏢

Vendor & terms management

Select a vendor from your pre-configured supplier list and HieCOR pre-populates payment terms, expected delivery date from lead time, and vendor contact details. PO number auto-generates. Your purchasing team starts every order with context — not a blank form that requires manual setup.

Vendor selectionTerms pre-populatedAuto PO numberLead time calculation

🚚

Shipping logistics & receiving

Set shipping destination (internal warehouse or dropship-to-customer), select the receiving facility, configure the shipping method and freight terms, and confirm FOB point — all before the first line item is added. Your warehouse team knows exactly what to expect and when.

Internal or dropshipReceiving facilityLTL/parcel/vendor deliveryFOB point

📦

Catalog-based order building

Search the vendor’s catalog by SKU or product name, add line items, set order quantities, confirm unit cost, and review extended totals in one order view. Volume discounts apply automatically. Freight cost is included in the total. No spreadsheet required.

Vendor catalog searchQty & unit costVolume discountsLive PO total

✍️

Document control & issuance

Issue, save as draft, download as PDF, or print the PO from one screen. On-open-PO inventory quantities update the moment the PO is issued — warehouse teams see inbound stock before it arrives. Vendor instructions and internal notes are attached to the document permanently.

Issue / save draftPDF download & printInventory on-PO updateVendor & staff notes

📬

Receiving integration

Issued POs flow directly to the warehouse receiving queue. When stock arrives, your team receives against the open PO line by line, flags discrepancies, and posts the receipt — updating on-hand inventory in real time across every connected channel simultaneously.

PO receiving queueLine-by-line confirmationDiscrepancy flaggingReal-time inventory update

📊

Purchasing reports & AI

Track open POs, expected delivery dates, overdue receipts, PO value by vendor, and purchasing spend from one dashboard. AI surfaces replenishment opportunities, vendor lead time risks, volume discount windows, and below-minimum items — daily, ranked by business impact.

Open PO dashboardOverdue receipt alertsVendor spend reportAI replenishment

AI Employees

AI working your purchasing decisions every day.

HieCOR AI Employees read your real inventory, sales velocity, vendor, and PO pipeline data to surface replenishment opportunities, vendor risks, and purchasing anomalies before your team notices them.

Alex

Inventory & Supply Chain AI

📦

→Flags items below reorder point and recommends PO quantities based on sales velocity, lead time, and current on-hand
→Identifies open PO receipts that are overdue and flags them before they affect fulfillment or customer commitments
→Surfaces volume discount opportunities across upcoming replenishment needs to improve purchasing economics

Meet Alex →

Riley

Product Data & Catalog AI

🗂️

→Flags new items on incoming POs that are missing bin location, shipping dimensions, or supplier assignment in the product record
→Identifies vendor catalog items where the internal product record doesn’t match the PO line item description or SKU
→Standardizes product attributes for items being ordered for the first time before they hit the warehouse receiving queue

Meet Riley →

Jordan

Delivery & Field Operations AI

🚚

→Flags upcoming delivery routes where key items are still on open PO — risking a short-pick or fulfillment delay
→Surfaces inbound PO receipts that need to be prioritized based on active delivery commitments in the dispatch queue
→Monitors overdue PO receipts that affect scheduled customer delivery dates and escalates them to purchasing automatically

Meet Jordan →

Morgan

Revenue Growth & Marketing AI

📣

→Identifies slow-moving inventory that has purchasing cost exposure and flags it for clearance or promotion before it becomes a write-off
→Connects back-in-stock events from PO receipts to customer waitlists and triggers outreach automatically
→Surfaces products nearing end-of-life or seasonal obsolescence before the next replenishment PO is issued

Meet Morgan →

Why HieCOR

What changes when purchasing lives in the same system as inventory and receiving.

The operational gaps most businesses live with every day — and what HieCOR does differently.

Situation	Without HieCOR	With HieCOR
Purchasing team decides what to order	✗Manual review of inventory spreadsheet, cross-referenced with sales history — hours of work, always out of date	✓AI recommends what to order, in what quantity, and from which vendor — based on live sales velocity, lead times, and on-hand levels
PO is created	✗Manual entry of vendor, items, quantities, terms, and shipping info into a separate purchasing tool — re-entering data that already exists	✓Vendor pre-populates terms and lead time; catalog search adds line items with SKUs and cost; PO total calculated live as items are added
PO is approved and issued	✗PDF emailed manually; warehouse team notified by a separate message or call	✓One-click issuance updates on-open-PO inventory quantities instantly and sends the PO to the warehouse receiving queue automatically
Stock arrives at the warehouse	✗Receiving team counts manually, updates a spreadsheet, then someone updates the inventory system — hours or days later	✓Receive against open PO line by line; post the receipt; on-hand inventory updates across every channel in real time
PO is past expected delivery date	✗No visibility — someone eventually notices a shelf is empty or a delivery fails due to missing stock	✓AI flags overdue PO receipts before they affect fulfillment or customer delivery commitments
Finance wants to see purchasing spend	✗Export from purchasing tool, combine with vendor invoices, reconcile manually — always a week out of date	✓Live PO dashboard shows open value, expected receipts, vendor spend, and overdue POs — always current, no export required

Use Cases

Built for every type of purchasing your business manages.

HieCOR Purchase Orders works for retail product replenishment, service parts ordering, dropship purchasing, and multi-vendor commercial ordering — all from one connected platform.

Retail replenishment

Product inventory replenishment

You sell appliances, furniture, or mattresses and need to restock from a handful of major vendors on a regular cadence. HieCOR connects your inventory position to your purchasing workflow — when stock drops below reorder point, AI recommends the quantity and the PO is built from the vendor catalog in minutes, not hours.

AI-recommended quantities based on velocity and lead time
Vendor catalog search with SKU and cost pre-populated
PO issued and inventory on-open-PO updated in one step

Service parts

Parts and supply ordering for service businesses

Your technicians need specific parts stocked before every job week. HieCOR connects your service parts stockroom to your purchasing workflow — AI flags which parts are below minimum, recommends order quantities by supplier, and creates the PO before your technicians ever notice the shelf is low.

Parts stockroom connected to purchasing workflow
Below-minimum alerts before technicians are short
Receiving updates parts availability in real time

Commercial

Multi-vendor & large-order purchasing

You manage purchasing relationships with multiple vendors, negotiate volume discounts, and need clear documentation for finance and approval workflows. HieCOR gives your purchasing team a structured, documented PO process with full vendor terms, logistics configuration, internal notes, and approval controls — all in one place.

Multi-vendor PO management from one platform
Volume discount tracking and application
Internal approval notes and document distribution

FAQ

Questions about this platform.

Everything buyers ask before deciding whether HieCOR is the right platform for their business.

AwarenessIs HieCOR only a purchase order form?

No. HieCOR connects vendor management, catalog-based order building, shipping logistics configuration, document control, warehouse receiving, and AI-powered replenishment in one platform. It replaces the combination of tools most businesses use to manage purchasing and receiving operations.

AwarenessDoes HieCOR support both warehouse receiving and dropship purchase orders?

Yes. HieCOR supports internal warehouse facility receiving and dropship-to-customer purchasing workflows from the same PO creation interface. The destination type, receiving facility, and logistics configuration are all set before ordering begins.

AwarenessCan HieCOR search vendor catalogs when building a purchase order?

Yes. Your team searches the vendor’s catalog by SKU or product name directly within the PO creation workflow. Line items are added with vendor SKU, unit cost, and order quantity — extended totals and volume discounts calculate in real time as items are added.

EvaluationHow does on-open-PO inventory visibility work?

When a PO is issued, the on-open-PO quantity for each line item updates immediately on the corresponding inventory record. Your warehouse and sales teams can see what’s inbound, from which vendor, and when it’s expected — before the stock arrives. When the PO is received, on-hand inventory updates in real time.

EvaluationHow does HieCOR handle the receiving workflow after a PO is issued?

Issued POs automatically flow to the warehouse receiving queue. When shipments arrive, your team opens the PO, confirms received quantities line by line, flags any discrepancies (short-ships, overages), and posts the receipt. On-hand inventory updates across every connected channel — POS, eCommerce, and marketplace — in real time.

EvaluationCan HieCOR manage vendor payment terms and shipping logistics per PO?

Yes. Payment terms (Net 30, Net 60, standard agreement) and shipping method (LTL, parcel, vendor delivery) are configured per PO from the vendor’s pre-set terms. FOB point (origin or destination), receiving facility, and shipping destination type are all set before the order is built.

DecisionHow is HieCOR Purchase Orders priced?

HieCOR is priced based on the modules you deploy, number of vendors, and PO volume. Most businesses replace 2–3 existing purchasing and receiving tools when they implement HieCOR. Pricing is discussed during the demo.

DecisionWhat does implementation look like for purchase orders?

HieCOR’s US-based implementation team handles vendor setup, payment terms configuration, shipping method setup, receiving facility configuration, and integration with your existing inventory and warehouse systems. Most businesses are live within 45 days.

From vendor selection to received stock — one connected purchasing workflow.

From vendor selection to received stock — one connected purchasing workflow.

Start every purchase order with the right vendor and terms.

Set shipping logistics before a single line item is added.

Build the order from the vendor catalog — quantities, costs, totals.

Issue, save, or distribute the PO with full document control.

Receive against the PO and update inventory in one motion.

Let AI surface the purchasing decisions your team would miss.

Built for purchasing teams that need more than a basic PO form.

Vendor & terms management

Shipping logistics & receiving

Catalog-based order building

Document control & issuance

Receiving integration

Purchasing reports & AI

AI working your purchasing decisions every day.

What changes when purchasing lives in the same system as inventory and receiving.

Built for every type of purchasing your business manages.

Product inventory replenishment

Parts and supply ordering for service businesses

Multi-vendor & large-order purchasing

Questions about this platform.

Ready to see HieCOR Purchase Orders in action?